Student records are maintained confidentially in accordance with the Federal Family Educational Rights and Privacy Act (FERPA) of 1974. This law protects the privacy of a student’s educational records by establishing the right of students to inspect their records and providing guidelines for the correction of inaccurate or misleading records. FERPA applies to all schools that receive funds under U.S. Department of Education programs.
Accordingly, NTU has adopted the following policies:
- No document in a student’s record or transcript will be released without the student’s written authorization unless it is for NTU faculty and/or staff who have a need to know, in order to comply with a judicial order, or for emergency health and/or safety purposes.
- Before NTU can release information to employers or other institutions, the student must have a signed Release of Information form on file.
- The following information, categorized by the law as “directory information,” may be released without the student’s consent unless the student requests the information be withheld:
- Name, address, email address, telephone listing, date and place of birth;
- Dates of attendance and graduation, degrees and awards received, grade level or year (such as freshman or junior), and enrollment status (undergraduate or graduate; full-time or part-time);
- participation in officially recognized activities and sports, weight and height of members of athletic teams; and
- Videotapes or photos of students participating in NTU activities
FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
- School officials with legitimate educational interest;
- Other schools to which a student is transferring;
- Specified officials for audit or evaluation purposes;
- Appropriate parties in connection with financial aid to a student;
- Organizations conducting certain studies for or on behalf of the school;
- Accrediting organizations;
- To comply with a judicial order or lawfully issued subpoena;
- Appropriate officials in cases of health and safety emergencies; and
- State and local authorities, within a juvenile justice system, pursuant to specific State law.
If a student does not wish to have this information released, a request for non-disclosure of directory information must be submitted in writing to the Admissions/Registrar’s Office.
This request must be submitted by the student within the first two weeks of their first semester and is valid until the student withdraws their request for non-disclosure by providing written authorization for the release of that information.
- Students have the right to examine their official file. Requests to examine student records should be scheduled in advance with, and performed under, the supervision of the Registrar. The student must submit a written request to the Registrar requesting the documents to be reviewed and indicating which documents are to be reviewed.
- Students may submit a written request to the Registrar to amend a record that is believed to be inaccurate or misleading.
- Students have the right to file complaints with the Family Policy Compliance Office of the U.S. Department of Education concerning any alleged failures by NTU to comply with FERPA.
U.S. Department of Education
400 Maryland Ave, SW
Washington, DC 20202-8520